Entering G/L Account Numbers

Before you run the general ledger link, you should make sure that all of the assets on which you calculate depreciation contain information in their G/L account fields. To quickly discover if any assets have blank G/L account fields, follow the steps below.

To check for blank G/L account fields

1. Go to the Asset List.
2. Select the All Complete Assets group.
3. Double-click the G/L account field name.

Double-clicking on a column heading in the Asset List sorts the column temporarily. Any assets with blank G/L account fields will appear at the top of the list.

If you have any assets for which you calculate depreciation with blank G/L account fields, select the asset and select the Asset Detail button to view the asset information.

Enter the G/L Accumulated Account number and G/L Expense Account number for every asset on which you calculate depreciation. Use the same format for these account numbers as the format used in the general ledger program.

Note: You may save time by using the Replace feature.