Sage Fixed Assets Link Process

Each time you transfer depreciation information from Sage Fixed Assets to the standard output file, you will follow the steps outlined below:

1. Add new assets and change existing assets as necessary. Make certain that the G/L Expense Account number and G/L Accum Account number have been entered for every asset included in your posting.
2. Calculate depreciation for the period you want to post. Typically, users post depreciation amounts once a month. Calculate depreciation by selecting the Depreciate command from the Depreciation menu. This procedure calculates depreciation for the period and updates the Sage Fixed Assets data files. Depreciation This Run must equal the period you want to post.

Note: If Depreciation This Run is too high, depreciate to the previous month and then to the current month. That will ensure the monthly posting amount is correct.

3. Run the general ledger link to generate the depreciation expense journal entry. For some general ledger links, the system sends the depreciation expense journal entry directly to your general ledger when you run the link.
4. For some general ledger links, you must now import the ASCII file that the system has just created into your general ledger system.