Related topics

Setting User Security

Assigning User Privileges

Once you've created security profiles in the system, you must assign your users a system profile and an organization profile. After you assign users a profile, they only have access to the functions you specified in their profile.

If you're assigning user privileges for the first time, you must first create a user list.

The system uses the names in the user list as the users' login IDs. Create names on the user list as you would any other login IDs. You might want to use the same standard as most network IDs: last name, followed by first initial.

  1. Select File/Password Security/Assign User Privileges/Assign System Privileges from the menu bar. The system displays the Assign System Privileges window.
  2. Click the New User button. The system displays the Add New User window.
  3. Type a new user login name in the User Name field, then click OK. If you are using Windows Authentication security mode, enter the Domain name.

Note: Enter the computer name in the Domain field if you are running a standalone computer or you are in a Windows for Workgroups environment.

Caution! Do not enter "Supervisor" as a user name. The word "Supervisor" is reserved for use by the application.

The system returns to the Assign System Privileges window and adds the new user name to the User List. By default, the system initially creates case-sensitive user passwords that are the same as the user login.

  1. Repeat Steps 2 and 3 for additional names.
  2. Click OK to exit the Assign System Privileges window, or complete the rest of the window to assign profiles to your users (see below).
  1. Select File/Password Security/Assign User Privileges/Assign System Privileges from the menu bar. The system displays the Assign System Privileges window.
  2. Complete the Assign System Privileges window, then click OK.
  1. Select File/Password Security/Assign User Privileges/Assign Organization Privileges from the menu bar. The system displays the Assign Organization Privileges window.
  2. Complete the Assign Organization Privileges window, then click OK.
  1. Select File/Password Security/Define Profiles from the menu bar.
  2. Select either Assign System Privileges window or Assign Organization Privileges window. The system displays the appropriate window.
  3. Complete the window to view or make changes to the user profiles.
  4. Click OK to exit the window.