Setting Up the Attachments Folder for PDFs

You can use Image Manager to attach an image to an asset. The application stores most types of image files in the asset database. However, PDF file attachments are stored in a separate folder.

The application creates an Attachments folder during installation. You can find it under C:\SFAServ\COMMON on the server machine. You must specify the path to this folder before you can attach a PDF file to an asset.

Note: Make sure the folder that you select is either shared or underneath a shared folder.

To set up the attachments folder

1. On the server machine, click the Start button on the Windows taskbar.
2. Select the Programs (or All Programs) program group.
3. Select the Sage Fixed Assets program group.
4. Select the Tools program group.
5. Select the Database Utility - Premier Depreciation & Tracking icon. The Database Utility appears.
6. Click the Browse button. The Browse for Folder window appears.
7. Select (or create) the folder that will contain the PDF file attachments. The directory path must appear in the format \\COMPUTER NAME\SHARE NAME\folder path. For example, if the computer name is "MYCOMPUTER" and the share name of the SFAServ folder is "SFAServ," then the path to the existing attachments folder would appear as:
   \\MYCOMPUTER\SFAServ\COMMON\Attachments.
8. Enter this path in the Folder field of the Browse for Folder window.
9. Click OK to close the Browse for Folder window. The selected folder appears in the Attachments Folder field.
10. Click the Exit button to close the Database Utility.

You can now attach the PDF file to the asset.