Sage Fixed Assets Link Window

Follow the guidelines below to complete the fields on the Sage Fixed Assets Link window.

Items in this window

Item	Notes
Database	Use this field to specify the database that contains the company and group of assets for which you want to export depreciation expense information to the general ledger program.
Company	Use this field to specify the company that contains the group of assets for which you want to export depreciation information to the general ledger program.
Group	Use this field to specify a group that you have defined using the Group Manager or the Save as Group command. If you do not select a group from the list, the standard output file will include information for "All Complete Assets" for the current company, in order by G/L account number.
Book	Use this field to select the Sage Fixed Assets book (Tax, Internal, State, AMT, ACE, Book 06 through Book 20) for which you want to post depreciation expense. The Internal book is the default selection. The Sage Fixed Assets link program will post depreciation for any of the up to twenty books, but it will only do so for one book at a time. On the Book Defaults tab of the Edit Company window, make sure that the book for which you are posting depreciation is open.
Type (Sage Fixed Assets Universal Link Only)	Use this field to specify the level of detail that you want to include in your journal entry posting file.
Summary Journal Entry	Select this option if you want the posting file to include only the total Depreciation This Run amounts for each G/L Expense Account number and G/L Accumulated Account number.
Detail Journal Entry	Select this option if you want the posting file to include the System Number, asset extension number, asset description, depreciation expense, and accumulated depreciation for each asset in the selected group.
Period Posting Date	Use this field to specify the end of the period through which you want to post depreciation expense. Enter the date in MM/YY, MM/YYYY, or MM/DD/YYYY format. The system validates that the date entered is the end of a period. The journal entry will include the Depreciation This Run figures only for the assets for which depreciation has been calculated through the posting date you enter in this field. If you do not enter a date in this field, you are unable to preview the Posting report or post depreciation.
Journal Entry Date	Use this field to specify the date on which you want to post the transaction in your general ledger program. Enter the date in MM/DD/YYYY format. The default date is the system date; generally, this is the date that you are completing the screen. However, you can change this date if you want. Example: Suppose you closed the books for March in the general ledger program, but inadvertently did not post the depreciation expense journal entry at that time. Now it is April, and you want to post the depreciation expense journal entry for March. You would enter a March date in the Period Posting Date field and an April date in the Journal Entry Date field.
Reference Number	Enter up to 10 alphanumeric characters as the journal entry number for your general ledger. The system uses this number as a reference number for each record (or row) in the standard output file. This field can include numbers, letters, and hyphens.
Link File	Use this field to indicate a path and file name for the ASCII files that will be created. You can accept the default directory path and file name, or you can select the Browse button to create a different directory path and/or file name.
[Preview]	Select this button to create a G/L Posting report containing depreciation expense and accumulated depreciation information for the selected group of assets. The Preview button is available only after you enter a date in the Period Posting Date field.
[Post]	Select this button to create the depreciation expense journal entry for the selected group of assets.