Related topics

Understanding Groups

Navigating the Application

Finding Specific Assets or Specific Data

The application provides two tools to help you find specific assets. The two tools are the Go field and the Find feature. The Find feature helps you find specific data in the general information or book information fields of an asset.

Go Field

The Go field is available in both the Asset List and Asset Detail. It is useful when you know the System Number or the user-entered Asset ID of an asset you want to display in Asset Detail. (You use the Go Options field on the Preferences window to specify which of the two types of numbers you want to use. See Setting Preferences.)

Find Feature

The Find feature is only available from the Asset List. It is useful when you do not know the System Number or the Asset ID for an asset, but you do know other information about the asset. You search for an asset or a group of assets based on data in the general information or book information fields.

Tip: You may want to select the All Complete Assets group in the Group field before you follow the steps below.

  1. In the Go field, enter the System Number or the Asset ID of the asset you want to find, then select the Go button. (In the Go field, you must use the same number type you specified on the Preferences window.)

The application highlights the asset if it is found in the currently active group.

  1. Press Enter to go to Asset Detail for the found asset.

The Asset Detail of the specified asset appears. Once in Asset Detail, you can use the Go field scroll buttons to scroll through the assets in the currently active group. For more information, see Browsing Your Assets.

When using the Find feature, do not worry about entering upper- or lowercase letters. This feature is not case sensitive.

  1. Select Edit/Find from the menu bar. The Find window appears.
  2. Complete the Find window, then select OK.

The system displays the assets that meet the Find criteria in a group called <Temporary Group> in the Asset List view. You can select one of the assets that meet the criteria and view it in Asset Detail. You must return to the Asset List before you can use the Find command to perform another search.

Note: You cannot enter the word Null in the Find What field because it is reserved by the application.