Viewing Reports
When you select the Send to Window check box in the Run Options field on the Report Definition window, the system displays the report on your screen. Reports appear in a standard report viewer that contains many features that make it easy for you to view, manipulate, and print the report.
The standard report viewer elements are as follows:
| Item | Notes |
|---|---|
| Report | The system uses this field to display the name of the report on your computer’s screen. |
| Book | Use this field to select the book for which you want to view a report. The system creates a separate report for each book selected on the Report Definition window. |
| [Print All Reports] | Select this button to send the reports for all books to the printer. You can use this button to print reports before you drill down for details. After you drill down, you must use the Print button (see below). Note: Selecting the Print All Reports button prints only one report when you run a report for only one book (for example, running the report for only the Internal book). |
| [Export Report] | Select this button to display the Export screen, which allows you to export the report to an external file or email. You can export the report in many different file formats, including Adobe Acrobat (PDF), comma-separated values (CSV), Microsoft Excel (XLS), Microsoft Word for Windows (DOC), HTML, and XML. |
| [Print Report] | Select this button to print the report to the default printer. You can use this button to print reports after you drill down for details. |
| [Toggle Group Tree] | Select this button to either display or hide the group tree. The group tree displays the sort levels of the report. The system displays the group tree only if you have selected to subtotal the sort criteria for the group of assets on which you are reporting. You can use the group tree to navigate the report (like a GoTo feature). Simply select a sort level from the group tree to move the preview to the selected sort level. |
| Go To Page Number X/Y | The system uses this field to display the current page number. You can enter a page number and press Enter to go to that page of the report. To view the total number of pages in the report, you must first use the page scroll buttons to move to the last page of the report. |
| [Stop Loading] | Select this button to interrupt the loading of the report in the report viewer. You can view the portion of the report that was loaded before the button was selected. |
| [Search Text] | Select this button to display the Search screen, which allows you to search for text on the report. |
| Zoom Size | Select the zoom size of the report from the drop-down list box. |