Related topics

Report Definition Window

Interpreting Common Report Data

Capital Assets Note Disclosure Report: Report Columns

Capital Assets Note Disclosure Report: Unique Report Definition Fields

Capital Assets Note Disclosure Report

Purpose

The Capital Assets Note Disclosure report provides details about capital assets that can be included in the Notes to Financial Statements. These details include beginning capital asset balances for cost and accumulated depreciation, activity throughout the year, and ending capital asset balances.

The Capital Assets Note Disclosure report follows the recommended layout for the capital asset footnote disclosure in governmental financial statements, as specified in Appendix C of GASB Statement No. 34, Basic Financial Statements - and Management’s Discussion and Analysis - for State and Local Governments. The report displays information in separate sections for governmental assets and business assets. Each of these sections is further divided between depreciable and non-depreciable assets. In addition, this report displays how depreciation expense was allocated across functions.

To view the Capital Assets Note Disclosure - Depreciation Expense report, select the report from the Report field in the report viewer.

Hints

Before you run the Capital Assets Note Disclosure report, you should prepare your assets to make the report more useful. There are three ways to prepare your assets:

  • Select the Activity Type for each asset (that is, governmental or business).
  • Select a field that represents the functions in your organization.
  • Use the same field to sort the report.

 

The Capital Assets Note Disclosure report displays information in three sections. The first section shows assets used in governmental activities. The second section shows assets used in business-type activities. Before you run the report, make sure that you have indicated the correct activity type for each asset on which you want to report.

To indicate an asset’s activity type
  1. Go to the Asset Detail view of the asset.
  2. Select the desired activity type in the Activity Type field.

The third section of the report shows how depreciation expense was allocated to the various functions in your organization. Before you run this report, you should follow a procedure similar to the following:

To select a field that represents the functions
  1. Select a field to indicate each function in your organization. For example, you might select the Department field for this purpose.
  2. Create a SmartList of valid entries for the Department field, which would contain all of the functions in the organization.
  3. For each asset, select the function that is associated with the asset from the Department field’s SmartList.
  4. When you run the report, make sure you select the Department field in the Select the Field to Identify Depreciation Expense by Function field on the Report Definition window.

In addition, you should use the field that represents functions to sort the report. You can select this field on the Sort Criteria tab of the Group Manager window when you create a group. Then select this group when you run the report. Alternatively, you can sort the report by selecting the field on the Format Report tab of the Report Definition window.