Entering G/L Account Numbers

Before you run the Sage Fixed Assets link, you should make sure that all of the assets on which you calculate depreciation contain information in their G/L account fields. To quickly discover if any assets have blank G/L account fields, follow the steps below.

To check for blank G/L account fields

1. Go to the Asset List.
2. Select the All Complete Assets group.
3. Double-click the G/L account field name.

Double-clicking on a column heading in the Asset List sorts the column temporarily. Any assets with blank G/L account fields will appear at the top of the list.

If you have any assets for which you calculate depreciation with blank G/L account fields, select the asset and click the Asset Detail button to view the asset information. The general ledger fields will appear in the general asset information in the middle of Asset Detail.

Enter the G/L Accum Account number and G/L Expense Account number for every asset on which you calculate depreciation. Use the same format for these account numbers as the format used in the general ledger program.

Note: You may save time by using the Replace feature to enter the general ledger account numbers for multiple assets at the same time.