Predefined Groups

The ability to create groups is a very powerful feature for managing an organization's fixed assets. By using a predefined group, you can quickly and efficiently view and run reports, and project depreciation for a very select group of assets. After you identify the assets to define as a group, you can also decide the order in which you want them to appear. In addition, you can decide whether you want the system to subtotal the assets in a group during reports.

The more groups you have, the more control you have over your assets. Groups provide you with a way to permanently sort selected assets into logical formation. Groups can also narrow-down the number of assets you have to browse in order to find a specific asset. The application contains five predefined groups for you to use:

• All Complete Assets: Activity codes A, D, F, I, J, K, L, M, and N.
• All Incomplete Assets: Assets created by other Sage Fixed Assets applications.
• Active Assets: Activity codes A, D, F, J, K, L, M, and N. (Disposals are included in the Active Assets group because they are considered to have current activity in the year of disposal.)
• Inactive Assets: Activity code I
• Disposed Assets: Activity codes D and F.

Note: The group All Incomplete Assets is used for assets created by other Sage Fixed Assets applications that Sage Fixed Assets - Depreciation can open. You can even create groups based on fields inside Sage Fixed Assets - Tracking that don't exist in Sage Fixed Assets - Depreciation. For information about the Activate Non-Sage Fixed Assets Fields option, see the Preferences Window.