Viewing the Allocation Amounts

After you set up the allocation scheme for one or more G/L account fields, you can run a report to view an asset's allocated cost and depreciation amounts. When you run the report, sort and total the report by the G/L account field.

For example, to view depreciation values for an asset by funding source, run the Depreciation Expense report. You would first set up a group sorted and totaled by the G/L Asset Account field, and then run the report.

Note: You select the field by which you sort the report when you define the group in the Group Manager. Then you select the group that you have defined when you run the report.

The system allocates each of the columns on the Depreciation Expense report according to the allocation scheme you set up for the G/L Asset Account field.

G/L Asset Acct.	Acquired Value	Prior Accum. Depr.	Depreciation This Run	Current Year-to-Date Depreciation	Current Accum. Depreciation
100-000	50%	50%	50%	50%	50%
200-000	30%	30%	30%	30%	30%
300-000	20%	20%	20%	20%	20%

For example, if the asset's Current Accumulated Depreciation is $1,000, then the system allocates the amount as follows:

G/L Asset Acct.	Current Accumulated Depreciation
100-000	$500
200-000	$300
300-000	$200