Backing Up Your Companies

It is extremely important for you to make backup copies of the data in your companies in case you lose data due to computer-related problems. Making backups allows you to get up and running quickly after such an otherwise disastrous episode. You can easily make backup copies of your company data. If the need ever arises, you can use the Restore Company function to restore the backed up data.

You might also want to back up your data before deleting groups of assets, performing a global field change, resetting depreciation, or deleting a company, in case you make an error or later discover you need the original data.

Before you begin the steps outlined below, you must close any currently open company.

To make a backup of your company data

1. Select File/Company Utilities/Backup Company from the menu bar. The Backup Company window appears.
2. Complete the Backup Company window, and then select the Next button. The system displays a window that allows you to name and save the backup file.
3. Enter a file name and select a location for the backup file, and then select the Backup button. The system saves the backup file and returns to the Backup Company window.

Caution! If the name that you enter for the backup file already exists, a message asks if you want to overwrite the file. Select Yes to overwrite the existing backup file; otherwise, select No and enter a different file name. If you select Yes to overwrite the file and then cancel the backup process, the backup file is deleted and you cannot recover it.

4. Select the Cancel button to close the Backup Company window.

The backed up company (or companies) are stored in a file with a BBK extension. Because the data is compressed, you must use the Restore option to restore it.