Managing Books

The application is setup with five predefined depreciation books and two user-defined books. An additional thirteen user-defined books can be added to your Sage Fixed Assets Depreciation product.

Add a Book

To add a book for a new company, select New Company, select the entity type and the New Company dialog will display. From the New Company dialog, select Add Book. To add a book for an existing company, open the company, go to Edit Company and select Add Book.

The Add Book dialog displays and you will be prompted to name your new book. Once a book is added, the Book Defaults grid is updated for scrolling to the right or left. The new books also display on the Short Years and Book Overrides tabs and Asset Detail.

The user-defined books added have the same default options as Book 06 and Book 07. A newly added book displays in a new column in the Book Defaults grid allowing you to edit the default options.

Tip: If adding more than one book, add the books in the order you want them to appear in Asset Detail. The book columns can be resized in Asset Detail, but not re-ordered. Apply Book Defaults and Copy Book are two ways to easily populate your new books.

Delete a Book

Once you select OK on the New or Edit Company dialog and the information is saved, it will not be possible to delete a book.

To delete a book, select the Delete button under the book you wish to delete and select Yes on the confirmation message.

Close a Book

If a book has been closed, it displays in the Book Defaults grid and will count toward the total number of books.

Show Closed Books in Asset Detail

The Show closed books in Asset Detail checkbox option displays above the Book Defaults grid and below Include Sec. 168 Allowance and Sec. 179 in expense checkbox option. Check the box to display the closed book in Asset Detail. Uncheck the box to hide the closed book in Asset Detail.

Unused Books Indicator

The number of books available to be added displays next to Unused Books. This number will go down as books are added and saved and will go up as books are added and then deleted within the same session of New or Edit Company.